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Midlands Border Collie Club Rules
1. NAME & OBJECTS:
The Club shall be called the "Midlands
Border Collie Club" (hereafter as the Club) and its objects
shall be to promote the type of Border Collie that is sound in
health and overall construction, conforms to the Breed Standard
and generally to do everything to advance interests of dog
training and working ability.
2. OFFICERS & COMMITTEE:
The Club shall consist of the
following - President, Chairperson, Vice-Chairperson,
Hon. Secretary, Hon. Treasurer, a committee of 15 and an
unlimited number of members.
SECRETARY: The Secretary will attend all meetings, take
accurate minutes of the proceedings, give due notice of all
meetings of the Club, keep all the papers and documents,
make all returns laid down by the Kennel Club. The Secretary
shall in general act within the direction of the Officers and
Committee.
TREASURER: The Treasurer will receive all monies due to the
club and pay the debts as directed by the Officers and
Committee. Accounts shall be kept and produced when
directed by the Committee. All monies shall be deposited with
Bankers in the name of the Club.
3. COMMITTEE:
The management of the Club shall be in the
hands of Officers of the Club who shall retire yearly (although
they may be re-elected), and a Committee consisting of 15
members of whom one third shall retire annually on a 3 year
rotation.
MEMBERS of the Committee shall be eligible for re-election
every three years.
ALL OFFICERS AND COMMITTEE shall have full voting
rights and the Chairperson an extra casting vote if necessary.
MEETINGS of the Committee shall be held as often as
deemed necessary but at least every three months.
A QUORUM for Committee meetings shall be 5 of which two
must be Officers.
THE COMMITTEE shall have the power to co-opt members
on to the Committee in the event of positions becoming vacant
between the Annual General Meetings as deemed necessary.
There will be a representative for each of the following:
obedience, working trials, sheep, agility and breed within the
15 ordinary Committee members.
THOSE CO-OPTED shall only hold office until the next
Annual General Meeting of the Club at which an election of
Officers and Committee takes place.
NO ONE MEMBER shall make any decisions on behalf of the
Club. Where necessary 3 of the Officers shall first be
contacted and the majority decision shall stand until the next
Committee meeting.
4. THE CLUB:
will make a list of members and their addresses
available for inspection if so requested by members of the
Club or by the Kennel Club.
5. VOTING RIGHTS:
Each member shall be entitled to one
vote immediately upon acceptance of membership. Voting
shall be as decided by majority at meeting Postal votes are
to be allowed for overseas members. In the case of joint
memberships there shall be one vote per member.
Junior memberships will be accepted for children aged 16
and under, they will have no voting rights.
6. CLUB PROPERTY:
The property of the Club shall be
vested in the Committee. In the event of the Club ceasing to
exist, a General meeting shall be called to decide the
disposal of the Club's assets and the outcome of the
meeting and a final statement of accounts recording the
disposal of the Club property will be forwarded to the Kennel
Club within 6 months.
7. CLUB ACCOUNTS:
A Banking Account or accounts shall
be held in the name of the Club, into which all revenue of
the Club shall be paid and from which withdrawal shall only
be made on the signatures of two named Officers
(Chairperson, Secretary, Treasurer), one of which must be
the Treasurer.
The accounts will be certified annually, either by one
qualified Accountant or two unqualified individuals with
accounting experience and presented to the members at
the Annual General Meeting.
8. SUBSCRIPTIONS:
The annual membership shall be paid in
cash, cheque or bankers order
Single/Adult: £7.00; Joint/Adult £9.00; Junior £2.00
Or as may be determined by the Committee, but only after
notifying the full membership of the changed amounts.
Membership will be renewed annually and the year shall run
from January 1st to December 31st.
New members joining after September 1st will continue
their membership through to the end of the following
financial year.
No Member whose subscription is unpaid is entitled to any
of the privileges of Membership and if the member shall fail
to pay outstanding subscriptions by January 31st his/her
name shall be automatically erased from the register.
No person, whilst an undischarged bankrupt, may serve on
the Committee or hold any other office or appointment
within a KC Registered Society.
Acceptance back on the register will be dependant upon
new application and the payment of any arrears.
The Committee reserves the right to refuse membership.
9. EXPULSION OF MEMBERS:
Any member and/or whose dogs) is/are suspended under Kennel Club Rule A42j(5)
and/or disqualified under Kennel Club Rule A42j(9) shall
ipso facto cease to be a member of the Club for the
duration of the suspension and/or disqualification. If the Club
expels any member for discreditable conduct in connection
with dogs, Dog Shows, Trials or Competitions the Club will
report the matter to the KC in writing within seven days,
supplying any particulars required.
If the conduct of any member shall, in the opinion of the
Committee of the Club be injurious or likely to be injurious to
the character or interests of the Club, the Committee of the
Club may, at a meeting the notice convening which includes
as an object the consideration of the conduct of the
member, determine the a Special General meeting of the
Club be called for the purpose of passing a resolution to
expel him/ her.
Notice of the Special General meeting shall be sent to the
accused Member, giving particulars of the complaint and
advising the place, date and hour of the Meeting that he/she
may attend and offer an explanation. If at the meeting a
resolution to expel is passed by a two-thirds majority of the
members present and voting, his/her name shall forthwith
be erased from the list of members and he/she shall
thereupon cease for all purposes to be a Member of the
Club except that he/she, within two calendar months from
the date of such meeting, appeal to the Kennel Club upon
and subject to such condition as the Kennel Club may
impose.
10. FINANCIAL YEAR / ANNUAL GENERAL MEETING:
The financial year of the Club shall be from January 1st
to December 31st. The Annual General Meeting shall be
held in the first three months of the year.
The nature of the business to be conducted will be:
a) To receive a report of the Committee and Balance
Sheet, to elect Officers and discuss any resolution
duly placed on the Agenda of which prior notice has
been given to the Hon. Secretary. No business shall
be transacted at the Annual General Meeting unless
notice thereof appears on the Agenda, with the
exception of routine matters or those which in the
opinion of the Chairperson are urgent.
b) Notice of such meetings will be given to the members in
writing and this notice may be published in the canine
press, i.e. Dog World and/ or Our Dogs.
c) There will be two months notice of the AGM.
d) Items are required by the Hon. Secretary for inclusion
on the Agenda four weeks prior to the AGM
e) The Agenda will be circulated at the meeting.
11. SPECIAL GENERAL MEETINGS:
A Special General
Meeting shall be summoned by the Hon. Secretary if 20
Members send a signed requisition stating the subject to be
discussed and requesting a Special General Meeting to do
so.
No business other than detailed on the Agenda can be
discussed at a Special General Meeting. All Members
will be notified in writing.
12. INTERNAL RULES:
A set of internal regulations
governing the actions and functions of the Officers and
Committee of the Club shall be drafted and maintained by
the Committee. Changes to these regulations
shall only be made at a Committee Meeting by a
majority vote, with the Chairperson having a casting
vote. Any changes made shall be notified to any Officer
or Committee Member absent from the meeting within
14 days of the meeting.
Officers and Committee Members shall proceed as
defined by these regulations and failure to do so will
require explanation at the next Committee Meeting.
13. AMENDMENTS TO RULES:
The Rules of the Club
may not be altered except at a General Meeting, the
Agenda for which contains specific proposals to amend
the Rules. Any proposed alteration to the Rules may not
be brought into effect until the Kennel Club has been
advised and approved the alteration.
Excepting that new rules or amendments introduced
specifically to meet KC requirements shall be adopted
immediately and included in the Clubs constitution with
effect from the Annual General Meeting.
14. ANNUAL RETURNS TO THE KENNEL CLUB:
The
Officers acknowledge that during the month of January
each year, Maintenance of Title fee will be forwarded to
the Kennel Club by the Hon. Secretary, Hon. Treasurer
or by Direct Debit for the continuance of Registration
and that by 31st July each year, other returns, as
stipulated by the Kennel Club Regulations for the
Registration and Maintenance of Title of Societies and
Breed Councils and the Affiliation of Agricultural
Societies and Municipal Authorities be forwarded to the
Kennel Club.
15. KENNEL CLUB FINAL COURT OF APPEAL:
The
Kennel Club shall be the final court of appeal in all
matters of dispute.
16. THE CLUB:
Shall not join any Federation of Societies
or Clubs.
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